Privacy Policy

Who We Are

HireSysAdmin.com is operated by WebHosting by CHROOT, a technical infrastructure consultancy based in Romania. This privacy policy explains how we collect, use and protect your data when you visit this website or engage our services.

What Data We Collect

Contact Form Submissions

When you submit our contact form, we collect:

Name
Company name
Email address
Phone number (if provided)
Website or domain (if provided)
Service and infrastructure details you provide
Message content

Service Engagements

When we perform sysadmin work on your behalf, we may access system information, logs and configuration data strictly necessary to deliver the requested service. This data is not retained beyond what is needed for reporting and follow-up.

Analytics Data

We use privacy-friendly analytics (Cloudflare Web Analytics) to understand how visitors use our site. This collects aggregated, non-personal data such as page views, referral sources and general geographic regions. No personal tracking is performed, and no individual visitor profiles are created.

Purpose of Data Collection

We use the data we collect for the following purposes:

Responding to your service inquiries and help requests
Providing and delivering system administration services
Communicating about ongoing engagements
Delivering work reports and recommendations
Improving our website and service offerings

Legal Basis

We process your data on the following legal grounds:

Consent — by submitting the contact form, you consent to us processing the provided information to respond to your inquiry
Legitimate interest — we have a legitimate interest in understanding site usage through aggregated analytics and in communicating with prospective and existing clients
Contractual necessity — processing data necessary to perform agreed-upon sysadmin services

Data Retention

Contact form data is retained for up to 2 years from the date of submission, or until you request deletion, whichever comes first.
Service engagement data (reports, logs reviewed during work) is retained for up to 1 year after the engagement concludes, unless a longer retention period is agreed upon.
Analytics data is aggregated and non-personal; it does not identify individual visitors.

Anti-Spam Protection

Our contact form is protected by Cloudflare Turnstile, a privacy-preserving challenge platform. Turnstile does not use CAPTCHAs that track users and does not collect personal data for advertising purposes. For details on how Cloudflare handles data in this context, see Cloudflare’s Privacy Policy.

Cookies

We do not use cookies for tracking or advertising. If any cookies are present, they are strictly essential or technical in nature (e.g., security tokens required by Cloudflare for site protection). No third-party tracking cookies are set.

Third Parties

We do not sell your data to third parties. We may share data with infrastructure providers strictly necessary to deliver our services (e.g., email delivery, hosting). All such providers are bound by appropriate data protection agreements.

Your Rights

Under applicable data protection law (including the GDPR), you have the right to:

Access — request a copy of the personal data we hold about you
Correction — request correction of inaccurate or incomplete data
Deletion — request deletion of your personal data
Restriction — request restriction of processing in certain circumstances
Portability — request your data in a structured, machine-readable format
Complaint — lodge a complaint with a supervisory authority (in Romania: ANSPDCP)

Contact for Data Requests

For any privacy-related questions, data access requests or deletion requests, contact us at:

privacy@hiresysadmin.com

We will respond within 30 days of receiving your request.

Updates to This Policy

We may update this privacy policy from time to time. Changes will be posted on this page with an updated effective date. We encourage you to review this page periodically.

Effective Date

This privacy policy is effective as of January 2026.